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Smart Analytics
Implementation & Tool Selection Guide Finance & Accounting
Step-by-step guide for the implementation of finance & accounting software — from requirements analysis to hypercare. Including weighted tool selection evaluation with a compliance focus (GoBD, e-invoice, DATEV).
Implementation guide
5 phases from requirements analysis to steady-state operations, including activities, best practices, and deliverables.
Inventory of the current processes and definition of the target image with all stakeholders.
Activities
- Documenting actual processes (accounts payable, accounts receivable, general ledger, payment transactions, closing)
- Quantify pain points and manual tasks (time, error rate, costs)
- Conduct stakeholder interviews (accounting, controlling, tax advisor, IT, management)
- Prioritize must-/can-requirements in a requirements specification
- Raise compliance requirements: GoBD, e-invoicing obligation (XRechnung/ZUGFeRD), retention periods
Best practices
- Involve tax advisors early — DATEV compatibility often determines success
- Measure process costs per document as a baseline in order to later prove the ROI
- Do not be guided by the providers' range of functions, but by your own needs
Deliverables
- Specification with prioritized requirements
- Process Map Current State
- Compliance Requirements Catalog